<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=2309235882675852&amp;ev=PageView&amp;noscript=1">


Using CMMS for Preventative Maintenance 


Don't Panic

It’s only March, but 2020 has been dominated by one topic: the outbreak of CoVid-19 and world-wide attempts to keep it from spreading 

At Maintenance Care, we consider public health an issue close to our heart as we provide services to many in the healthcare and education industries. As such, we would like to take this opportunity to provide some information on general best practices for preventative maintenance tasks you can implement in your facility for health and safety reasons. 


CoVid-19 Preventative Maintenance Guidebook and Checklist

Download the guidebook for a comprehensive checklist on keeping your facility clean and safe during the novel coronavirus outbreak.

Disclaimer: the preventative maintenance activities and advice suggested in this resource are general best practice for facility maintenance and are not intended to be considered medical or regulatory in reference to the CoVid-19 virus. For official government information, please consult these websites for US and Canada.

General Information 

We’d like to make clear that the content of this site is not intended to be considered medical advice – follow the links below to official government recommendations. However, we have compiled some pointers from those government outlets (Canada and US), give you some useful tips for how your CMMS can help you get information to your employees, and other factors to consider in facility management.  

First and most importantly (and to borrow the words from Douglas Adams’ eternally true Hitchhikers Guide to the Galaxy): DON’T PANIC.  

Second: There are a number of things you can do to prevent infections from happening in the first place and to prepare for the worst case so you can sleep easy at night. 

CoVid-19 has reached North America (Canada and the US), but that alone is neither a surprise (considering how many people are travelling worldwide every day) nor a reason to panic  the probability of you or someone you know catching the virus is still pretty low. 

As usual, risk groups should be particularly careful: senior citizens, pregnant people, young children, and persons with a weakened immune system should take protective measures seriously. Consult with a medical professional for advice. 

If you or people you know or work with are travelling, be aware of risk areas, precautions, and potential travel bans. If possible, avoid travelling to risk areas and unnecessary trips (e.g. consider conducting business meetings via conference call instead). 

For the latest updates on CoVid-19, please visit the official government websites for Canada and US. 

You can find information specifically for travelers here (Canada) and here (US).

What You Can Do

As said, don’t panic. Probably the worst option right now would be to freak out, lock yourself in, and not come out again until the next total eclipse (that’s gonna be in 2024 for North America).  

Instead, you can follow some basic hygiene rules to prevent infection and spreading. Stay up to date on what’s going: for the latest information, your preferred choices should be serious medical or governmental outlets (find some links below). Avoid click-bait, outrageous claims, and over-the-top flashy headlines in obscure corners of the internet. 

Special Attention: SchoolsSenior ResidencesCare Facilities 

The above recommendations hold true for everyone but are even more important for Senior ResidencesSchools, and other (Long Term) Care Facilities because of their public nature and demographics (seniors & young children respectively).  

When you’re in maintenance and facility management in one of those places, it’s your responsibility to keep everyone safecalm, and informedRemember that as the facility manager, you can significantly contribute to the success of prevention and protection measures. 

  • Provide access to information for proper hygiene in washrooms, kitchens, team areas, classrooms, cafeterias, at entrances, and so onUse age-appropriate signage and information sheets (see the Resources Section). 
  • Schedule (additional) cleaning/disinfection tasks for frequently used areas (e.g. doors, light switchesand waste disposal (e.g. used tissues). 
  • Throughout your facility, provide frequent and easy access to hygiene products (tissues, soap, etc.). 
  • Encourage sick employeesstudentsparents, or visitors to stay home. 
  • Create or update your emergency preparedness planimplement preemptive measures. 

Canada: Information for Health Professionals 

US: Information for Schools and for Senior Residences (Long Term Care Facilities). 

Let Us Help You Help Your Facility 

Nobody wants CoVid-19 to spread around like wildfire, and especially not in a large business or a care facility. As a Facility Manager, you have a special interest in preparedness and prevention – for the sake of your building and everyone in it.  

As your trusted CMMS partner, we’d be happy to assist in your efforts to get you facility ready. For example, your software package can help with: 

  • Scheduling and delegating cleaning/sanitizing tasks 
  • Communication and information sharing  
  • Creating and updating your Emergency Preparedness Plan (view blog post) 
  • Keeping track of supply levels (medical products, cleaners, etc.) 

Contact us for more information and assistance. Stay safe and healthy! 

If you have questions, call 1-833-784-4397 (Canada) or 1-800-232-4636 (US). 



Please note: the information on this site is not intended to be considered medical or official government advice but is for entertainment and informational purposes only. For official government information, please consult these websites for Canada and the US

Protection and Prevention 

There is currently (March 2020) no vaccine or cure available. Don’t fall for scams: antibiotics don’t work because CoVid-19 is a virus, and neither does snake oil – don’t believe in a miracle cure just because it’s on the internet.  

The virus is spread through droplet infection (e.g. when sneezing), close personal contact (e.g. shaking hands) or contact with contaminated surfaces (e.g. touching a door handle and then touching mouth/eyes/nose with that hand before washing it). 

In order to avoid infection, protect yourself and prevent the spread your best option is to follow these simple hygiene guidelines. 

  • Wash your hands correctly (with soap and water for at least 20 seconds). 
  • Avoid touching eyes, mouth, and nose with unwashed hands. 
  • Sneeze into your arm, elbow, or a disposable tissue.  
  • Avoid close contact with sick people. 
  • Stay at home if you are sick to avoid spread of illness to others. 

If you have questions, call 1-833-784-4397 (Canada) or 1-800-232-4636 (US).



Please note: the information on this site is not intended to be considered medical or official government advice but is for entertainment and informational purposes only. For official government information, please consult these websites for Canada and the US

Have a Question About Preventative Maintenance for Health and Wellness?

Have a question about how how can make better use of your Preventative Maintenance program to prepare for situations like this? We want to help! Reach out below with your questions: